Section 1. Composition. The EXECUTIVE COMMITTEE comprises the OFFICERS of the DIVISION, and shall consist of a Chairperson, two Vice-Chairpersons, a Secretary, and a Treasurer. The affairs of conducting the business of, and making the decisions and official policy for, the DIVISION shall be vested in the EXECUTIVE COMMITTEE. All OFFICERS shall hold office for the entire duration of the following season, or until their successors are elected and have justified. The duties of the OFFICERS shall be as follows:

Section 2. The Chairperson (herein referred to as the CHAIRPERSON) shall:

a. Preside at all meetings of the DIVISION, the EXECUTIVE COMMITTEE, and BOARD OF DIRECTORS;
b. Perform such other duties as usually pertain to the office and are not inconsistent with these By-Laws;
c. File with the Secretary and the Treasurer of the USFA the annual reports called for under the corporate By-Laws of the USFA;
d. Assign OFFICERS and/or members to chair, or occupy, standing or ad-hoc committees. The CHAIRPERSON shall be an ex-officio member of all committees; and

Section 3. The Vice-Chairperson (herein referred to as the VICE-CHAIR) shall:

a. Perform, in the absence of the CHAIRPERSON, in order of seniority (as determined by the number of votes received at the time of election), the duties of the CHAIRPERSON;
b. Assume responsibility for the dissemination, to DIVISION members, of all information pertinent to the business of the DIVISION, via an official DIVISION publication (herein referred to as the NEWSLETTER) to be published no less than once every two months. This responsibility includes ensuring that information on the DIVISION website is kept current and up-to-date; and
c. Perform such duties as may be assigned by the CHAIRPERSON and/or the EXECUTIVE COMMITTEE.
d. Assume responsibility for the custody and maintenance of all DIVISION equipment.

Section 4. The Secretary (herein referred to as the SECRETARY) shall:

a. Assume responsibility for the custody of the records of the DIVISION;
b. Conduct all official DIVISIONAL correspondence;
c. Give notice for, and keep a record of, all DIVISIONAL meetings;
d. Produce minutes within thirty (30) days following any meeting of the EXECUTIVE COMMITTEE or BOARD OF DIRECTORS, to be included in the next issue of the NEWSLETTER;
e. Assign an identification number and immediately mark, as DIVISION Equipment, equipment purchased by the DIVISION;
f. In coordination with the TREASURER and CHAIRPERSON, maintain an updated, detailed list of equipment owned by the DIVISION, and its location; and
g. Perform such duties as may be assigned by the CHAIRPERSON and/or EXECUTIVE COMMITTEE.

Section 5. The Treasurer (herein referred to as the TREASURER) shall:

a. Keep the accounts of the DIVISION;
b.Receive all monies, fees, and dues; and retain twenty percent (20%) of revenue, as it is realized, in a separate account, to be reckoned as working capital for the next fiscal year;
c. Maintain all DIVISIONAL funds in FDIC-insured checking and savings accounts under the name of the DIVISION;
d. Pay the bills approved by the EXECUTIVE COMMITTEE as prescribed herein:

i. All disbursements shall be made by check from the DIVISIONAL checking account;
ii. All disbursements must be documented by receipts stating the nature of the transaction and the payee, and said documents shall be preserved for no less than six (6) years;
iii. Disbursements above $200, not already designated in the budget, will be made only with EXECUTIVE COMMITTEE approval, and will be noted in the minutes; and
iv. No amounts over $500, not already designated in the budget, will be disbursed without the approval of the EXECUTIVE COMMITTEE in two consecutive meetings to be held no less than thirty (30) days apart;

e. Reimburse the travel expenses, as approved by the EXECUTIVE COMMITTEE, for OFFICERS or other duly-appointed representatives traveling on DIVISION business, and out-of-division Officials; Prepare, with the assistance of the EXECUTIVE COMMITTEE, a budget for the current fiscal year, which shall appear in a NEWSLETTER no later than November 1st; Submit, at the Annual Meeting, a report of the financial transactions of the current fiscal year;
f. Provide, upon written request by DIVISION members, the current financial records of the DIVISION, within thirty (30) days of the date of the request;
g. Perform such duties as may be assigned by the CHAIRPERSON, and/or the EXECUTIVE COMMITTEE; and
h. In coordination with the SECRETARY and CHAIRPERSON, maintain an updated, detailed list of equipment owned by the DIVISION, and its location.

Section 6. Removal of Officers. Any OFFICER may be removed from office for just cause or for failure to execute their duties. Subject to the Rules of the USFA, any or all members of the EXECUTIVE COMMITTEE may be removed by a majority vote of the membership present in person or by proxy at a special meeting called for that purpose. Recall may be initiated by resolution of the BOARD OF DIRECTORS or by petition of not less than 10% of the members of the DIVISION.

Section 7. An OFFICER who has resigned or has been removed from office shall be replaced as prescribed herein:

a. Any and all former-candidate(s) who contended for the vacant office, in descending sequence by votes received, shall be afforded an opportunity to assume the vacant office;
b. Should all aforementioned former-candidates refuse the office, the EXECUTIVE COMMITTEE shall, on an interim basis, appoint a consenting DIVISION member to the office, and such appointment shall be noted in the minutes;
c. Three quarters (3/4ths) of the EXECUTIVE COMMITTEE must be present at any meeting at which a new OFFICER is appointed;
d. Three quarters (3/4ths) of the EXECUTIVE COMMITTEE members at such a meeting must cast votes of approval for the OFFICER being appointed; and
e. Should the membership at large disapprove of the appointed interim OFFICER, as expressed via the BOARD OF DIRECTORS, a special election shall be conducted promptly as prescribed in Article VIII, with such appropriate modifications to the dates and schedules there stated as an interim Election Committee shall prescribe.